Archiving meetings helps keep active meeting lists streamlined while preserving records for historical reference and reporting.
What does archiving a meeting do?
Archiving a meeting:
Removes the meeting from Directors’ active meeting views
Reduces synchronization activity for the mobile apps
Retains full access to all meeting materials for Administrators
Archived meetings and their contents are preserved and can be accessed or restored by Administrators if needed.
When can a meeting be archived?
Meetings are typically archived after they have concluded and are no longer required for regular access.
Note: Only meetings that have been published can be archived.
How do Administrators archive a meeting?
To archive a meeting:
Open the meeting from Meetings & Events.
From within the meeting, locate the Change Status dropdown.
Select Archive from the list.
The meeting status updates immediately.
What happens after a meeting is archived?
Once archived:
The meeting no longer appears in Directors’ active meeting lists
Administrators retain access to the meeting and all associated documents
The meeting continues to appear in Meetings & Events for administrative reference with an Archived status
Unarchiving a meeting
Archived meetings can be restored at any time by an Administrator.
How do Administrators unarchive a meeting?
To unarchive a meeting:
Navigate to Meetings & Events.
Locate the meeting with a status of Archived.
Select the Actions menu and choose Edit.
From the Change Status dropdown, select Unarchive.
A confirmation message is displayed indicating the status change was successful.
Note: Once unarchived, the meeting status returns to Published.
Why archiving meetings is useful
Archiving meetings:
Keeps Directors’ meeting lists focused on current and upcoming items
Helps improve performance and synchronization efficiency
Preserves organizational records without deleting content
Summary
Only published meetings can be archived
Archiving removes meetings from Directors’ active views
Administrators retain full access to archived materials
Archived meetings can be unarchived and restored to Published status at any time